Bookkeeping
Bookkeeper
Stands in for
The part-time bookkeeper who would keep your records clean between accountant visits.
What it does
Books fall behind because the work is small, dull and constant, and then tax time is a weekend lost to a shoebox of receipts. The Bookkeeper does the steady part. Each week it reads your transactions, sorts them into the right categories, matches receipts you forward, and flags anything that does not look right: a double charge, a subscription you forgot, a payment with no match.
It also keeps your invoicing moving, drafting invoices from the work you log and preparing a clean month-end summary your accountant can actually use. It prepares; it never moves money. Nothing is filed, paid or sent without you. Where a number needs a judgment call, it asks rather than guesses.
Its routines
Once a week
- Transaction sort Categorizes the week’s transactions and flags anything unclear.
- Receipt matching Matches forwarded receipts to charges and lists what is missing.
- Invoice drafts Drafts invoices from the work you logged, ready for you to send.
- Odd-charge flags Flags duplicates, unexpected fees and subscriptions you may not want.
- Cash-in view Shows what came in, what went out, and what is still owed to you.
Once a month
- Month-end summary Prepares a clean summary and category totals for your accountant.
- Tax set-aside note Estimates what to set aside for tax so it is not a surprise.
What it drafts for you
- A weekly sorted transaction list
- Invoice drafts from your logged work
- A list of missing receipts and odd charges
- A month-end summary for your accountant
What it won’t do
It never…
- Move, pay or transfer money
- File taxes or submit anything to an authority
- Send an invoice without your okay
Its first week
- Day 1: you give it read access to your transactions and tell it your categories.
- Days 2 to 3: it sorts recent transactions and you correct the categories.
- Day 4: it drafts its first invoices and flags missing receipts.
- End of week: you decide what it can prepare on its own in Supervised mode.
Good for
- Freelancers and solo founders who dread bookkeeping
- Small businesses between accountant visits
- Anyone who files receipts in a drawer
The full version is in the course
The course shows you how to set this employee up and check its work.
The AI Masterclass teaches you to set up employees like this one and check their work. The plans start free.