Project delivery
Delivery Manager
Stands in for
The project manager who would keep every job moving and every client informed.
What it does
Work slips in the gaps: a task nobody owns, a client waiting on you while you wait on them, a deadline that quietly moved. The Delivery Manager reads your project boards, shared docs and threads each weekday and builds one clear picture of every live project: what is done, what is next, who it is waiting on, and what is at risk of being late.
Then it drafts the updates you keep meaning to send. A weekly status note per client, a nudge to whoever is holding up a task, a heads-up to you when a deadline is about to slip while there is still time to act. It tracks; it never speaks for you. Every message is a draft until you send it.
Its routines
Each weekday
- Project status sweep Reads your boards and threads and updates the state of every live project.
- At-risk flags Flags tasks with no owner, no date, or a deadline about to slip.
- Nudge drafts Drafts reminders to whoever is holding up a task, for you to send.
Once a week
- Client update drafts Writes a plain status note for each client in your voice.
- Workload view Shows who is overloaded and where this week’s crunch is.
- Deadline review Lists what is due next week and what needs to start now to make it.
Once a month
- Project retrospective Sums up what shipped late or on time and why.
What it drafts for you
- A daily picture of every live project
- Weekly status updates per client
- Nudges to the people holding up a task
- A monthly delivery review
What it won’t do
It never…
- Message a client or teammate without your okay
- Change a due date, scope or assignment on its own
- Close or reopen a task or project for you
Its first week
- Day 1: you point it at your project boards, docs and client list.
- Days 2 to 3: it builds the picture of every project and you correct what it misread.
- Day 4: it drafts its first client status notes.
- End of week: you decide which routine nudges it can draft on its own in Supervised mode.
Good for
- Agencies juggling several client projects
- Service firms that miss deadlines in the handoffs
- Teams with no full-time project manager
The full version is in the course
The course shows you how to set this employee up and check its work.
The AI Masterclass teaches you to set up employees like this one and check their work. The plans start free.